Short Term Leave Requests Workflow

  • Follow the instructions below to request bereavement days, personal days, or grandparent leave. OnBase works best with the Chrome browser. This site can be accessed from any home or work computer.

    Steps to request a leave day:

    1. Visit the OnBase login webpage to go to the OnBase workflow.
      • If prompted about a popup blocker, either add the https://onbase.olatheschools.com webpage to your browser’s allowed websites or
      • Disable the popup blocker for this site by clicking on the popup icon on the top right hand of your screen.
    2. Login with district credentials (full district email address and password).
    3. On the top left side of the screen, click the three lines for the drop down menu and select New Form.
    4. Choose the appropriate form: Bereavement Leave, Certified Personal Leave Request, Classified Personal Leave Request, or Grandparent Leave.
    5. Complete all required information and submit the form.

    The Daily Leave Process PDF guides employees and administrators through the steps and responsibilities of requesting a daily leave.

When to Submit through the Workflow

  • Certified Personal Leave Requests

    Any certified personal leave request that involves blackout days, a conversion of two sick days into one personal day, or if the request exceeds the personal leave accrual balance. This leave must be approved by your principal/supervisor first.

    Classified Personal Leave Request

    Any classified personal leave requests that require the conversion of two sick days into one personal day or if the request exceeds the personal leave accrual balance.

    Certified Bereavement Leave Request

    All certified staff requesting bereavement leave for immediate family members are given 5 non-charged days per school year. As defined by the Board of Education Policy immediate family members include spouse, children, parents, grandparents, grandchildren, brothers, and sisters, as well as the parents, grandparents, grandchildren, brothers, and sisters of the employee's spouse. All other bereavement leave requests go on exception sheets as sick leave.

    Classified Bereavement Leave Request

    All classified staff receive the following bereavement leave:

    • 5 non-charged days per school year for immediate family members. As defined by the Board of Education Policy immediate family members include spouse, children, parents, grandparents, grandchildren, brothers, and sisters, as well as the parents, grandparents, grandchildren, brothers, and sisters of the employee's spouse.
    • 3 non-charged days per school year for extended family members. As defined by the Board of Education Policy extended family members include aunts, uncles, cousins, as well as the aunts, uncles, and cousins of the employee's spouse.
    • All other bereavement leave requests go on exception sheets as sick leave.

    Grandparent Leave Request

    All certified and classified staff requesting grandparent leave may take up to 5 days per school year within the first three weeks of the baby's birth or adoption. This leave will pull first from your personal days then sick days for the remaining time left in the grandparent leave request.

Name Change

  • Olathe Public Schools Name Change Process:

    *Please note: this process will not be approved until the employee uploads an updated social security card to Oracle, per the instructions below.

         1. Once you have received your updated social security card with your new name, please go to Oracle.

         2. Click on the "Me" tab> "Document Records" > "Add".  Click on the drop-down arrow for "Document Type" and select: "Proof of Name Change".  Attach the updated social security card with our new name on it.  Please be sure the document is in color.  Then click the "Done" button in the upper right corner.

         3. Once that step is complete, go to the "Me" tab again and click on "Personal Details".  Click on the "Name" section and then click on the pencil icon in the right hand side of the box.  Update the information accordingly.  Once the information is updated, attach a copy of the updated social security card in the "Attachments" box.  This step must be completed before you submit.  Once that is done, click on the "Submit" button in the upper right corner of the "Name" section.

         4. Once these steps are complete, the Human Resources Department will automatically receive the request.  The information will then be reviewed for approval.  If it is rejected due to insufficient information, you will be notified.

         5. If the request is approved, a new ID badge with the updated name change will be printed and sent to you via inter-district mail.

    If you have any questions, please reach our to one of our HR Team Members:

    Classified Staff:

    Elsa Aguilar Rubalcava: egaguilarrubalcava@olatheschools.org  or Chris Nigh: cnighec@olatheschools.org

    Certified Staff:

    Jennifer Bodenmiller: jbodenmillerec@olatheschools.org or Hayden Cain: hdcain@olatheschools.org

     

Address or Phone Number Change

  • Employees may change their address or phone number on Employee Online (EO)

    • Log into the O-Zone and click on Employee Online
    • In the drop down menu, select Personal Information
    • Under Employee, click on personal information
    • Correct the information
    • Click the save icon on the top right corner of the screen.

    The district sends all address changes to the benefit insurance providers, EXCEPT for UMB Bank for the Health Savings Accounts (HSA).

Direct Deposit Change

  • To make changes to your direct deposit information, please go to Employee Online. From the  drop down menu, choose Forms, then Payroll Forms. Print off the form titled Automatic Payroll Deposit - Authorization Agreement Additional Banks, complete, and send to Payroll at the Education Center.

Part Time Staff Attendance Planning

Additional Human Resources Forms

Additional Payroll Forms

  • A variety of forms are available on the Payroll website, which includes:

    • Compensation Extension (Spread) Request
    • Direct Deposit
    • W-4
    • K-4