Follow the instructions below to request bereavement days, personal days, or grandparent leave. OnBase works best with the Chrome browser. This site can be accessed from any home or work computer.

Steps to request a leave day:

1. Visit the OnBase login webpage to go to the OnBase workflow.
   • If prompted about a popup blocker, either add the https://onbase.olatheschools.com webpage to your browser’s allowed websites or
   • Disable the popup blocker for this site by clicking on the popup icon on the top right hand of your screen.
2. Login with district credentials (full district email address and password).
3. On the top left side of the screen, click the three lines for the drop down menu and select New Form.
4. Choose the appropriate form: Bereavement Leave, Certified Personal Leave Request, Classified Personal Leave Request, or Grandparent Leave.
5. Complete all required information and submit the form.

The Daily Leave Process PDF guides employees and administrators through the steps and responsibilities of requesting a daily leave.

Certified Personal Leave Requests

Any certified personal leave request that involves blackout days, a conversion of two sick days into one personal day, or if the request exceeds the personal leave accrual balance. This leave must be approved by your principal/supervisor first.

Classified Personal Leave Request

Any classified personal leave requests that require the conversion of two sick days into one personal day or if the request exceeds the personal leave accrual balance.

Certified Bereavement Leave Request

All certified staff requesting bereavement leave for immediate family members are given 5 non-charged days per school year. As defined by the Board of Education Policy immediate family members include spouse, children, parents, grandparents, grandchildren, brothers, and sisters, as well as the parents, grandparents, grandchildren, brothers, and sisters of the employee's spouse. All other bereavement leave requests go on exception sheets as sick leave.

Classified Bereavement Leave Request

All classified staff receive the following bereavement leave:

• 5 non-charged days per school year for immediate family members. As defined by the Board of Education Policy immediate family members include spouse, children, parents, grandparents, grandchildren, brothers, and sisters, as well as the parents, grandparents, grandchildren, brothers, and sisters of the employee's spouse.
• 3 non-charged days per school year for extended family members. As defined by the Board of Education Policy extended family members include aunts, uncles, cousins, as well as the aunts, uncles, and cousins of the employee's spouse.
• All other bereavement leave requests go on exception sheets as sick leave.

Grandparent Leave Request

All certified and classified staff requesting grandparent leave may take up to 5 days per school year within the first three weeks of the baby's birth or adoption. This leave will pull first from your personal days then sick days for the remaining time left in the grandparent leave request.

Request for Family Medical Leave (FMLA) or a Leave

Leave Bank Guidelines and Application

In order to change your name and email address, you must present your new social security card to Human Resources.

Steps to change your name:

1. Once you have received your new social security card, visit the OnBase login webpage to complete the Name Change Request Form.
   • At the log in screen, enter your full district email address and password
   • In the top left corner, click on the three lines for the drop down menu and click on New Form.
   • Select the Name Change form and enter your information.
2. Complete a new K4 and W4 tax form. Download the K4 and W4 forms.
3. Bring your new social security card and your updated K4 and W4 forms to the Education Center, Human Resources on Tuesdays or Thursdays between 3:00-4:30 p.m.
   • Ask for Elsa Aguilar Rubalcava or Chris Nigh.
   • No appointment is necessary.
   • You will have a new ID picture taken for your District badge. The badge will be sent inter campus to your building as soon as it has been printed.

Name change requests will expire in OnBase after 10 days if the new social security card is not presented to Human Resources.

Employees may change their address or phone number on Employee Online (EO)

• Log into the O-Zone and click on Employee Online
• In the drop down menu, select Personal Information
• Under Employee, click on personal information
• Correct the information
• Click the save icon on the top right corner of the screen.

The district sends all address changes to the benefit insurance providers, EXCEPT for UMB Bank for the Health Savings Accounts (HSA).

To make changes to your direct deposit information, please go to Employee Online. From the  drop down menu, choose Forms, then Payroll Forms. Print off the form titled Automatic Payroll Deposit - Authorization Agreement Additional Banks, complete, and send to Payroll at the Education Center.

Part Time Staff Attendance Form

A variety of forms are available on the Payroll website, which includes:

• Compensation Extension (Spread) Request
• Direct Deposit
• W-4
• K-4