Short Term Leave Requests Workflow

  • To request bereavement days, personal days, or grandparent leave, follow the instructions below.  Onbase works best with Chrome as the browser. This site can be accessed from any home or work computer.

     

    Steps to request a leave day:

    1. Click this link: OnBase Login Webpage to go to the OnBase workflow.
      • If prompted about a popup blocker, either add the https://onbase.olatheschools.com webpage to your browser’s allowed websites or
      • Disable the popup blocker for this site by clicking on the popup icon on the top right hand of your screen.
    2. Login with district credentials (full district email address and password).
    3. On the top left hand of the screen, click the three lines for the drop down menu and select New Form.
    4. Choose the appropriate form: Bereavement Leave, Certified Personal Leave Request, Classified Personal Leave Request, or Grandparent Leave.
    5. Complete all required information and submit the form.

     

    The Daily Leave Process page guides employees and administrators through the steps and responsibilities of requesting a daily leave.

When to Submit through the Workflow

  • Certified Personal Leave Requests

    Any certified personal leave request that involves blackout days, a conversion of two sick days into one personal day, or if the request exceeds the personal leave accrual balance. This leave must be approved by your principal/supervisor first.

     

    Classified Personal Leave Request

    Any classified personal leave requests that require the conversion of two sick days into one personal day or if the request exceeds the personal leave accrual balance. 

     

    Certified Bereavement Leave Request

    All certified staff requesting bereavement leave for immediate family members are given 5 non-charged days per school year. As defined by the Board of Education Policy immediate family members include spouse, children, parents, grandparents, grandchildren, brothers, and sisters, as well as the parents, grandparents, grandchildren, brothers, and sisters of the employee's spouse. All other bereavement leave requests go on exception sheets as sick leave. 

     

    Classified Bereavement Leave Request

    All classified staff receive the following bereavement leave:

    • 5 non-charged days per school year for immediate family members. As defined by the Board of Education Policy immediate family members include spouse, children, parents, grandparents, grandchildren, brothers, and sisters, as well as the parents, grandparents, grandchildren, brothers, and sisters of the employee's spouse.
    • 3 non-charged days per school year for extended family members.  As defined by the Board of Education Policy extended family members include aunts, uncles, cousins, as well as the aunts, uncles, and cousins of the employee's spouse.
    • All other bereavement leave requests go on exception sheets as sick leave. 

     

    Grandparent Leave Request

    All certified and classified staff requesting grandparent leave may take up to 5 days per school year within the first three weeks of the baby's birth or adoption. This leave will pull first from your personal days then sick days for the remaining time left in the grandparent leave request.

Name Change

  • In order to change your name and email address, you must present your new social security card to Human Resources.

    Steps to change your name:

    1. Once you have received your new social security card, log into OnBase Login Webpage to complete the Name Change Request Form.
      • At the log in screen, enter your full district email address and password
      • On the top left corner click on the three lines for the drop down menu and click on New Form.
      • Select the Name Change form and enter your information.
    2. Complete a new K4 and W4 tax form. Link to the K4 and W4 forms.
    3. Bring your new social security card and your updated K4 and W4 forms to the Education Center, Human Resources on Tuesdays or Thursdays between 3:00-4:30 p.m.
      • Ask for Kirsten Dannen or Chris Nigh.
      • No appointment is necessary.
      • You will have a new ID picture taken for your District badge. The badge will be sent intercampus to your building as soon as it has been printed.

     

    Name Change Requests will expire in OnBase after 10 days if the new social security card is not presented to Human Resources.

Address or Phone Number Change

  • Employees may change their address or phone number on Employee Online (EO)

    • Log into the O-Zone and click on Employee Online
    • In the drop down menu, select personal information
    • Under Employee, click on personal information
    • Correct the information
    • Click the save icon on the top right corner of the screen.

     

    The district sends all address changes to the benefit insurance providers, EXCEPT for UMB Bank for the Health Savings Accounts (HSA).

Direct Deposit Change

  • Employees may change their direct deposit information by logging into Onbase Login Webpage and completing the Direct Deposit Form.

    1. At the log in screen, enter your full district email address and password.
    2. On the top left corner, click on the three lines for the drop-down menu and click on New Form.
    3. Select the Direct Deposit form and enter your information.

     

    * Please note, for Direct Deposit for Additional Banks, please go to Employee Online, print off form, Automatic Payroll Deposit - Authorization Agreement Additional Banks, complete, and send to Payroll at the Education Center. 

Part Time Staff Attendance Planning

Additional Human Resources Forms

Additional Payroll Forms

  • A variety of forms are available on the Payroll website, which includes:

    • Compensation Extension (Spread) Request
    • Direct Deposit
    • W-4
    • K-4