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Wageback Documents

Entering Elementary Lunchroom Supervision Stipends

  • * You must be a designated Wageback group entry person, authorized by your administrator, in order to have access to enter lunch room stipends. If you need authorization, ask your administrator or contact Shannon Wade in Human Resources at 780-8086.

    * These stipends are to be entered on the first day of each month during the school year and should contain all the hours worked in the lunchroom for the previous month. We recommend you put a reminder on your calendar each month.

     

    • Enter employee’s first name in the Payee box, click to select correct employee. Employee ID# will automatically populate.
    • Choose Your School Name for the Approval Group. Example: Olathe East
    • Click on Date Picker. Each month, enter the first day of the month for “Date of Service.”   If you are entering it late, payroll will just pay it on the next payroll.
    • Select “Cafeteria Supervision Elem” for the “Stipend Code.”
    • Type in “Elementary monthly lunchroom supervision” for “Description of Activity.”
    • Type in total lunchroom hours worked for the month in “Hours, Events or Amount.” The rate is $10/hr.  The total dollar amount owed will populate in “Total Owed.”
    • Type in the dates (EX. 9/1/, 9/4/, 9/19/, etc.) that the employee worked in the lunchroom in “Notes.”
    • If you have multiple Payee’s, Click the Add Copy Button. This will copy all of the data entered on the previous line. You will only need to enter the Payee info for this new line. 
    • Click on the green check mark to submit the stipend request. An email will be automatically sent to your designated building principal to approve your request.

     

    If you ever need to check what you just entered, go to the top of the Wageback page, choose “Stipend Requests.”  On the left, click on the name of the person you want to view.  You may make any changes to the request, if it states that the status is still “pending.”  Once approved, the status will state “Approved.”  If you need to make changes after it is approved, find the stipend request from the “STIPEND REQUESTS” screen, make your changes, and click Save Changes.  The approver will be notified to reapprove the stipend.

    If you need help entering a stipend, contact Shannon Wade in Human Resources at 913-780-8086 or via email at swadeec@olatheschools.org.

Entering Secondary Lunchroom Stipends

  • * You must be a designated Wageback group entry person, authorized by your administrator, in order to have access to enter lunch room stipends.  If you need authorization, ask your administrator or contact Shannon Wade in Human Resources at 780-8086.

    * These stipends are paid in a lump sum.  Enter fall semester lunchroom supervision on 10/1 (payroll pays on 10/15) and spring lunchroom supervision on 3/1 (payroll pays on 3/15). We recommend that you put a reminder on your calendar each year.  Do not enter into Wageback earlier than these dates because it will sit in “wait status” in payroll.

     

    • Enter employee’s first name in the Payee box, click to select correct employee. Employee ID# will automatically populate.
    • Choose your School Building for the Approval Group. Example:  Olathe East
    • Click on Date Picker . For fall, select 10/01/YYYY for the Date of Service.  For spring, enter 3/1/YYYY as the Date of Service.  If you are entering it late, payroll will just pay it on the next payroll.
    • Select “Cafeteria Supervision MS”, or “Cafeteria Supervision HS” for the Stipend Code, depending on your building level.
    • Type in “Fall lunchroom supervision” or “Spring lunchroom supervision” for the Description of Activity.
    • If the employees supervised the lunchroom 5 days a week, choose “.50” for the Hours, Events or Amount (this represents 1 semester) then $250.00 will populate in the Total Owed. See prorated amounts below to enter if employee supervised less than 5 days per week.

     

    DAYS PER WEEK

    $ PER YEAR

    $ PER SEMESTER

    5=(.50)

    $500

    $250

    4=(.40)

    $400

    $200

    3=(.30)

    $300

    $150

    2=(.20)

    $200

    $100

    1=(.10)

    $100

    $50

     

    • Type in “5 days per week” in the Notes (if they are supervising lunch 5 days each week, change as needed).
    • If you have multiple Payee’s, Click the Add Copy Button . This will copy all of the data entered on the previous line. You will only need to enter the Payee info for this new line. 
    • Click on the green check mark to submit the stipend request. An email will automatically be sent to the designated building principal to approve your request.

     

    If you need to check what you just entered, go to the top of the Wageback page, choose “Stipend Requests”.  On the left, click on the name of the person you want to view.  You may make any changes to the request, if it states that the status is still “pending.”  Once approved, the status will state “Approved.”  If you need to make changes after it is approved, find the stipend request from the “STIPEND REQUESTS” screen, make your changes, and click Save Changes.  The approver will be notified to reapprove the stipend.

Scheduling Variance Stipends in Wageback

  • * You must be a designated Wageback group entry person, authorized by your administrator, in order to have access to enter schedule variance stipends. If you need authorization, ask your administrator or contact Shannon Wade in Human Resources at 913-780-8086.

    * These stipends are paid in a lump sum. Enter fall semester lunchroom supervision on Oct. 1 (payroll pays on Oct. 15) and spring lunchroom supervision on March 1 (payroll pays on March 15). Human Resources recommends that you put a reminder on your calendar each year. Do not enter into Wageback earlier than these dates because it will sit in “wait status” in payroll.

      

    1. Enter employee’s first name in the Payee box, click to select correct employee. Employee ID# will automatically populate.
    2. Choose “District Salary” for the Approval Group.
    3. Click on Date Picker. For fall, select 10/01/YYYY for the Date of Service. For spring, enter 3/1/YYYY as the Date of Service. If you are entering it late, payroll will just pay it on the next payroll.
    4. Select “Misc Stipend” for the Stipend Code.
    5. Type in “Fall schedule variance” or “Spring schedule variance” for the Description of Activity.
    6. Type 1000 for the Hours, Events or Amount (this represents 1 semester) then $1,000 will populate in the Total Owed.
    7. Type acct # 006.1000.511111.xxx.026.0000.000 in the Notes (xxx should be replaced with your building number). The acct# dropdown will not work on your end because it is a “District Salary” that pays this duty. These are routed to Human Resources for approval. The only time you will be able to choose the account dropdown option is when you choose your specific school building as the approval group and it is a stipend that your administrator approves and paid with your building funds.
    8. Click on the green check mark to submit the stipend request. An email will automatically be sent to Human Resources to approve your request.

    If you ever need to check what you just entered, go to the top of the Wageback page, choose “Stipend Requests.” On the left, click on the name of the person you want to view. You may make any changes to the request, if it states that the status is still “pending.” Once Human Resources has approved it, the status will state “Approved.” If you need to make changes after it is approved, contact Cindy Haefele in payroll at 913-780-8068 or via email at chaefeleec@olatheschools.org.

     

    If you need help entering a stipend, contact Shannon Wade in Human Resources at 913-780-8086 or via email at swadeec@olatheschools.org.