About eAcademy

Students are advised by their counselor at their high school of enrollment. eAcademy does not assist students with graduation audits or advise on course selection for schedules or meeting graduation requirements. eAcademy enrollment is by permission only and students must meet with their counselor to determine whether eAcademy enrollment is appropriate or necessary, and get their counselor's permission to enroll. Counselors are very busy at the start of each semester and students are advised to meet with their counselor well in advance of the semester's startup.

You can review district graduation requirements, the Program Planning Guide, and find links other important information on the district high school academics page.

Summer Session Information

Our eight-week summer eAcademy session is open to students who have completed their freshman year. Students do not enroll in eAcademy the summer right after eighth grade. The summer eAcademy session is designed for advanced placement students or those in specialty programs who will experience scheduling conflicts in their four-year Individual Plan of Study (IPS).

Students will compact 18 weeks of work into an eight-week summer session, so the compressed rate of learning is rigorous. Students must be prepared to devote a minimum of 10 hours (usually more) per week per .50 credit course to meet course deadlines. More information about how courses work and time commitment is available in the Learn About Courses section. 

Notifications

• Summer fees will be billed weekly beginning May 1. See the section below for more information about summer fees.
• Around the last day of the school year in May, students who are enrolled will receive an enrollment confirmation with instructions to wait a few more days and then detailed summer instructions will be emailed.
• About five days before the summer term starts, students will receive enrollment confirmation and instructions to begin the online startup/orientation process. This is also the date that PE students will need to pick up heart monitors.

Out-Of-District Summer Students

We allow summer student enrollment from local districts that have a cooperating agreement with Olathe. We do not anticipate having to limit course enrollment to only Olathe students, but should that happen because of an exceedingly large enrollment, out-of-district students would be notified and their registration payment returned.

Paying Summer eAcademy Summer Fees

There is no fee for eAcademy enrollment during the fall or spring semester. There is a fee for summer eAcademy. The summer course fee is $200 per .50 credit course, and $50 for the .50 credit Health course. Full refunds will be issued for drops UNTIL the first day of the summer session. After that day there are no fee refunds. 

The district's business department will begin posting summer course fees to student accounts weekly beginning May 1. Students who have registered with the district as qualifying for free/reduced fees will see half the summer course fee posted to their account. Payment can be made in installments or in full at the family's convenience.

The Olathe distict uses the TouchBase system for fee payments. (Out of district students will receive instructions to call the business department.)

• Parents must have a ParentVUE account to access Touchbase. If you do not currently have a ParentVue account, please contact your school for assistance.
• First-time TouchBase users need their ParentVUE username and will need to create a TouchBase Password.
• After logging in, select the student's name. Then select PayFines/Fees.

• If you are paying for more than one family member, you can do a combined checkout. Start in Your Family and select each Student one at a time to add the fees due. Then complete checkout in one step.

Click here to access the TouchBase Payment Portal

Potential, or accepted, Four-Year Academy students (and any other incoming freshmen):

Olathe’s eAcademy program provides options for students to create scheduling flexibility by taking one or more high school courses online to free up space in their daily schedule. This creates opportunities to pursue elective courses such as four years of performing arts, international language, or other electives of interest, in addition to meeting OPS-required courses for graduation and Four-Year Academy course requirements for program endorsements. eAcademy offers a limited selection of online courses, taken at-home as an eighth hour during the school year (no fee), or during an eight-week summer term (summer fee). High school counselors and Four-Year Academy program advisors work with each incoming student to develop their four-year plan of study, which will help determine if it is necessary to consider taking eAcademy courses.

Here are our guidelines to review.

• Students' first step is to create a four-year Individual Plan of Study (IPS) to identify and schedule required and elective courses, and determine if they might need to consider eAcademy course options. The student's high school counselor and Four-Year Academy advisor will help develop the IPS.
• If a student needs eAcademy courses, the student should not plan to enroll in online courses in the summer right after eighth grade. Our program history has shown that students not yet in high school often lack the required computer hardware and software, file management, and content mastery skills that they will gain in their first year. Our courses are not designed for students to take prior to entering or completing their freshman year. There is a high risk of earning a poor course grade before even starting high school, which is permanent on the student's transcript.
• Additionally, students will surrender their computers at the end of 8th grade and get a new device in the fall, leaving them with no school device configured with safety filters and other technology supported by our district over the summer term.
• eAcademy enrollment during the freshman year is an option, but adding an eighth-hour course is likely to be a stressful challenge to a student's evening schedule. We have found that the most successful students begin online courses the summer after their freshman year and continue during their sophomore year or the following summer. It is not accurate that a student must have all freshman courses completed before starting their sophomore year. Students will benefit from having transition time to adjust to their new high school and their applicable Four-Year Academy program.
• Enrollment is not self-elective. If it is determined that online courses are needed for scheduling flexibility, the student's high school counselor will advise on where they are best placed in the four-year schedule and then give permission and enrollment instructions at the appropriate time.

We recommend that you explore more here on the eAcademy website, where you will find answers to most all other questions regarding enrolling in and completing online courses. If you have any remaining questions, you can then contact your Four-Year Academy advisor, your high school counselor, or the eAcademy office for answers.